Portable storage devices such as USB pen drives or hard drives can easily be moved and can store a large capacity of data. As organizations move toward digitizing their data, they become prone to data breaches and loss of confidential information.
How can you secure your data in storage devices?
- You can encrypt individual files using software utilities, before storing them on a portable storage device. Some software offer password protection and the data on the drive can only be accessed by entering the password that you created for that file.
- Alternatively, you could also encrypt your entire portable drive.
What are the risks of using portable storage devices?
- They may contain malware without your knowledge
- Once infected by malware, there is a chance that your data will be corrupted
- Because of their small size and portability, you could easily leave your storage device anywhere unintentionally
- Install updated antivirus software on your computer and scan your device regularly
- Keep your personal and business data separate
- Disable Autorun and Autoplay features for all removable media devices to prevent your computer from automatically opening removable media when inserted. By allowing these features, your computer might be infected by viruses that are on the storage device.
- Secure all your sensitive data using encryption and be sure to have a backup copy located in a secure location.
- Ensure all software on your computer stays up-to-date with current patches
- When finished transferring sensitive data from a USB drive, be sure to delete it
- Remove your USB drive safely to prevent data corruption or loss